Supplier Catalog

Supplier Catalog stores supplier-specific item records. Use it to map your internal item to the supplier’s part number, purchase UOM, cost, lead days, and optional term agreement.

Access: Orders -> Purchasing -> Suppliers’ Catalog

What a Catalog Entry Stores

Each row connects one supplier to one inventory item.

Field	Use
Supplier	Supplier tied to the catalog entry
Item ID	Internal item
Supplier Item	Supplier’s part number
Package	Package or put-up reference
Purchase UOM	Unit of measure used for purchasing
Term Agreement	Optional agreement linked to the item-supplier record
Unit Cost	Cost for the purchasing unit
Lead Days	Expected lead time

If Admin Option 510 is enabled, the record can also store additional Cost Level fields for alternate supplier pricing.

Add a Supplier Catalog Entry

Open Orders -> Purchasing -> Suppliers’ Catalog.
Click Add Supplier Catalog Entry.
Select the Supplier and Item ID.
Enter the supplier-specific purchasing details.
Save the record.

If Supplier Item is left blank, the system can default it from the item ID.

Find and Maintain Catalog Records

The catalog list supports:

Supplier filtering
list searching across supplier, item, supplier part, UOM, term agreement, cost, and lead-day fields
Bulk Edit for grid-style updates
standard Print, CSV, and XLSX export

The list also shows an Internal UOM reference column alongside the purchase UOM.

Cost Levels and Term Agreements

When cost levels are enabled, edit the catalog entry to maintain the additional cost-level values tied to that supplier-item record.

Use Term Agreement when contract pricing should be associated with the catalog entry. For the purchase-order workflow that consumes those values, see Purchasing.

How Inventory Pro Uses the Catalog

The Supplier Catalog helps purchase-order entry by supplying supplier-specific data such as:

Supplier part number
purchase UOM
unit cost
lead days
optional cost-level pricing

This page owns the catalog record itself. Preferred supplier selection and reorder behavior belong to Restocking.

Troubleshooting

Issue	Check
Catalog value does not appear on a PO line	Verify the supplier and item combination has a matching catalog record
Wrong supplier part number or cost	Open the catalog entry and confirm Supplier Item, Unit Cost, and Purchase UOM
Contract pricing does not match expectation	Check the linked Term Agreement on the catalog entry and the purchasing workflow